Work orders in QUINCEFIN: labour, materials and payroll in one document
Do you run a car service, a repair centre, a furniture workshop, a small factory, or an installation and maintenance company?
Then the situation is familiar: the work is done, the materials are used up, the technicians have put in their hours — but the actual profit on the job is anyone’s guess.
That is exactly what the Work order document in QUINCEFIN is for.
What is a work order?
A work order is a document that brings together in one place:
- the list of works and services performed;
- the materials and components used;
- the payroll calculation for the people who did the job;
- the amount billed to the customer;
- the actual cost;
- the profit and margin on the order.
Once the document is posted, QUINCEFIN automatically:
- writes the materials off stock;
- records the revenue;
- accrues the payroll;
- updates the management P&L;
- shows the profit on every individual order.
Who are work orders for?
The feature is useful for:
- car services and garages;
- electronics and appliance repair centres;
- furniture manufacturers;
- installation companies;
- maintenance and repair crews;
- print shops;
- production workshops.
What problems does QUINCEFIN solve here?
No more spreadsheets
Instead of separate tables for:
- works;
- materials;
- payroll;
- profit;
you work in a single document.
Real cost of the job
The system accounts for:
- direct materials;
- the cost of the work performed;
- the payroll of the people who did it.
Margin control
You immediately see:
- revenue;
- cost;
- gross profit;
- profitability.
Automatic stock write-off
Stock balances update without any manual entry.
Payroll accrual
Technicians’ pay can be calculated automatically, as a percentage or at a fixed rate.
How does a work order flow in QUINCEFIN?
- Pick the customer.
- Add the works and services.
- Add the materials used.
- Assign the people who performed the job.
- Calculate the payroll.
- Post the document.
Done. QUINCEFIN generates all the required transactions automatically.
Which reports are available?
Once the document is posted you can analyse:
- profit on each work order;
- profitability by service;
- material consumption;
- payroll by technician;
- the management P&L.
Why QUINCEFIN
- Cloud-based — works from any device.
- CRM, inventory, finance and tasks in one system.
- Profit calculated automatically.
- Flexible configuration for your business.
- A Ukrainian product.
Frequently asked questions
Can it be used for a car service?
Yes, QUINCEFIN is a good fit for garages and vehicle service stations.
Can materials be written off automatically?
Yes, materials come off stock once the document is posted.
Can technicians’ pay be calculated here?
Yes, directly inside the work order.
Is the profit on each order visible?
Yes, the system calculates the margin automatically.
Try QUINCEFIN
If you want to automate the accounting of labour, materials, payroll and profit, give QUINCEFIN a try.