Work orders
One document to run the repair: record the work performed, write off the spare parts used and calculate the technician's pay in a single window.
From intake to handover — control at every repair stage
Accounting for a device repair workshop
QUINCEFIN automates repair processes, spare part costs and customer communication, so the service runs transparently and efficiently.
Key business needs
Service workshops need clear records of orders, spare parts and statuses. QUINCEFIN removes the confusion, cuts costs and builds customer trust.
What usually hurts
- Orders are handled manually and repair statuses get lost.
- Spare parts run short or pile up because nothing is tracked.
- No transparent estimate or warranty documentation.
- Weak communication with customers about repair progress.
What changes with QUINCEFIN
- Repair automation from intake to handover.
- Accurate accounting for spare parts and consumables.
- Clear estimates, invoices and warranty certificates.
- Customer notifications and service satisfaction tracking.
What your business gets
Partner assets (vehicles, equipment)
Keep a detailed service history for every customer asset. See what work was done and when for a specific serial number or VIN.
Statuses and communication
Drive the repair through statuses. Customers can be notified when the device is ready, which raises trust in your service.
Full cost price and margin
The system calculates the profitability of each order instantly, taking spare part costs and technician labour into account.
Who inside the company needs it
QUINCEFIN joins the processes together, so the benefit reaches different roles - from the owner to the operations team.
OwnerService administratorTechnicianIntake manager
How to start the implementation
Step 1
We analyse your processes and the data you need to import.
Step 2
We configure directories, roles, integrations and access rights.
Step 3
We train the team and launch the system with support in place.
Frequently asked questions
Which documents are needed to process a repair?
In QUINCEFIN a single document is enough — the work order. It replaces the spare part write-off act, the act of work performed and the technician payroll sheet.
How do I trace the repair history of a specific device?
Use the partner assets directory. Select an asset — for example a specific laptop by serial number — and you will see every work order linked to it.
How is technician pay calculated?
Right inside the work order you can set a percentage or a fixed amount per job. Once the document is posted, the system records the liability to the technician automatically.
Want to see how this works in your niche?
Get a demo, a consultation and an implementation map built around your business.