SKU catalogue, customer-specific orders, workshop debts and returns
QUINCEFIN holds a catalogue of tens of thousands of part numbers, runs the customer order and the matching supplier order for a specific request, and keeps workshop debts and returns under control — all in one loop.
An auto parts store works with a catalogue of tens of thousands of part numbers, a large share of which is not in stock: the item is ordered for a specific customer. Alongside that sit regular repair workshops buying on deferred payment, and a steady flow of "it did not fit" returns. Without one system the catalogue, the orders and the debts live in different files. QUINCEFIN brings them into a single process, from the enquiry to handover and payment.
Excel import loads thousands of product cards together with folders, part numbers, units of measure, barcodes and prices, showing a preview and any errors before the changes are applied. Part numbers and barcodes can be generated inside the system, and the warehouse can be organised by bins.
The customer order records an item that is not in stock, the supplier order closes the shortage, and reservation locks the goods to the customer once they arrive. At any moment you can see what has already come in and what is still on the way.
Settlements are calculated automatically from sales and payment documents, and reports show the balance per counterparty. Credit limit control at shipment stops a regular workshop customer from exceeding the agreed debt.
Customer returns and supplier returns are processed as separate documents: the goods go back to stock correctly and settlements are recalculated. The P&L report shows profit by part group and customer, including cost price.
QUINCEFIN joins the processes together, so the benefit reaches different roles - from the owner to the operations team.
Step 1
We analyse your processes and the data you need to import.
Step 2
We configure directories, roles, integrations and access rights.
Step 3
We train the team and launch the system with support in place.
Will the system handle a catalogue of tens of thousands of items?
Yes. Products are loaded through Excel import: cards, folders, part numbers, units of measure, barcodes and prices. Before it is applied the system shows a preview and any errors, so one bad export cannot break the catalogue.
How do I order a part for a specific customer?
Through the customer order and the supplier order: the item is tied to the customer, flows into purchasing, and reservation locks it once it arrives. The status of each line is visible in the system rather than in a chat thread.
How do I control the debts of workshop customers?
Settlements are built automatically from sales and payment documents, and reports show the balance per counterparty. Credit limit control at shipment keeps deferred payment within the agreed boundaries.
How do I process a returned part?
With a customer return document: the goods go back to stock and settlements with the customer are recalculated. For defective or wrongly supplied items you use a supplier return.
Get a demo, a consultation and an implementation map built around your business.
