A full cycle — from bean to sale
QUINCEFIN covers the whole process, from buying green beans to selling roasted coffee. You get precise cost tracking, sales automation and product quality control.
Batches, cost price and quality control from bean to sale
Accounting for coffee roasting and coffee sales
QUINCEFIN gives you full control over coffee production and sales, from buying green beans to selling the finished product.
Key business needs
The coffee business combines production with retail and wholesale. You need to control batches, quality and cost price, and still process orders quickly. QUINCEFIN connects those processes in one system.
What usually hurts
- No transparent record of batches and quality.
- Cost price calculation per batch is complicated.
- Production and sales processes are disconnected.
- Wholesale and retail customers need different, flexible discount terms.
What changes with QUINCEFIN
- A full accounting cycle from bean to sale.
- Cost price calculation and expense control.
- Raw material write-offs driven by actual sales at the end of the shift.
- Sales automation and structured work with regular customers.
- Quality control and batch traceability with customer feedback.
What your business gets
Recipes and production driven by sales
Publish recipe versions for drinks and set the period each version applies to. In "prepare on sale" mode a posted receipt writes off the ingredients immediately, builds the actual cost price and shows the result in the sales report.
Purchasing and expense accounting
Control green bean stock, write off consumed raw materials automatically and calculate the cost price of each batch.
Sales automation
Create orders fast, keep records of regular customers and configure discounts and promotions for both retail and wholesale buyers.
Quality control and batch traceability
Track every batch, its characteristics and customer feedback, so the product keeps improving release after release.
Who inside the company needs it
QUINCEFIN joins the processes together, so the benefit reaches different roles - from the owner to the operations team.
OwnerRoasting technologistSales managerWarehouse keeper
How to start the implementation
Step 1
We analyse your processes and the data you need to import.
Step 2
We configure directories, roles, integrations and access rights.
Step 3
We train the team and launch the system with support in place.
Frequently asked questions
How do I keep records of coffee batches?
The system records the parameters of every batch and traces its path from purchase through to sale.
Can I calculate the cost price of each batch?
Yes. QUINCEFIN calculates cost price automatically from expenses and the raw materials consumed.
Can raw materials be written off from actual sales at the end of a shift?
Yes. For a product set to "prepare on sale" with a published, currently valid recipe, a posted receipt writes off the ingredients for the quantity actually sold. The produced quantity, recipe and cost price can be checked in the production-by-sales report.
Is wholesale supported?
Yes. You can configure separate price types, discounts and commercial terms for wholesale buyers.
Want to see how this works in your niche?
Get a demo, a consultation and an implementation map built around your business.