Expiry dates, small SKUs and customer loyalty
QUINCEFIN tracks cosmetics in batches with expiry dates, keeps thousands of small items under barcode control and fixes regular customers' discounts in the CRM — together with the checkout, the warehouse and finance.
Cosmetics and perfumery mean thousands of small, expensive items that carry an expiry date, and buyers who come back for exactly the same shade or scent. Without a single ledger, expired stock is discovered on the shelf, shades and volumes get mixed up, and a regular customer's discount depends on who is standing at the till. QUINCEFIN closes that in one system.
Batches with expiry dates are filled in during goods receipt, including with a scanner. The expiry-date stock report shows batches within the horizon of days you choose, and the expired goods report shows stock that can no longer be sold.
Shades, volumes, product lines and gift sets are kept as separate cards with barcodes. Goods receipt, transfers and scanner-based stocktaking remove mix-ups, and the warehouse can be organised by bins so a salesperson finds an item fast.
The CRM stores contacts, enquiries and the purchase history of every customer. Standing discounts and special price types are fixed to the customer in a contract and applied to documents automatically, so personal terms work the same on any shift.
Retail selling runs through the POS checkout interface with receipts and returns. The P&L report shows the real profit by brand and category including cost price, discounts and write-offs.
QUINCEFIN joins the processes together, so the benefit reaches different roles - from the owner to the operations team.
Step 1
We analyse your processes and the data you need to import.
Step 2
We configure directories, roles, integrations and access rights.
Step 3
We train the team and launch the system with support in place.
Can I control expiry dates of cosmetics?
Yes. Expiry dates are filled in on batches during goods receipt, including with a scanner. The expiry-date stock report shows batches that are about to run out, and the expired goods report shows stock that is already past its date.
How do I keep records of thousands of small items?
Each shade, volume or set is kept as a separate card with a barcode. Goods receipt, transfers and stocktaking are done with a scanner, and the warehouse can be structured by bins so an item is easy to find.
Can I build a loyalty programme for regular customers?
Yes, through the CRM and pricing policy: purchase and communication history is stored in the customer card, while personal discounts and price types are fixed to them through a contract and applied to documents automatically.
Is there a checkout for a cosmetics store?
Yes. Retail selling runs through the POS checkout interface: receipts, returns, cash or card terminal payments — in the same system as the warehouse, the CRM and finance.
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